Planning Your Event

Hosting a PCD is easier (and more fun!) when shared with others. You don’t need to fill every role, as many organizers wear multiple hats, but these are some common areas of responsibility:

• Lead Organizer
  • Holds the overall vision and keeps things moving. Coordinates across the team, tracks progress, and makes sure key decisions are made.
• Program Curator
  • Shapes the content of the event. This could include inviting speakers, organizing workshops, and designing the experience flow of the day.
• Tech Lead
  • Supports any technical needs like setting up projectors, sound, wifi, livestreaming, and thinking through tech needs to help facilitators prepare.
• Volunteer Coordinator
  • Recruits and supports volunteers. Helps assign roles for the day-of (registration, setup, wayfinding, parking, etc) and makes sure everyone knows what to do.
• Safety Team
  • Helps create a welcoming and respectful environment. Familiar with the Code of Conduct and available to support participants if issues arise.
• Timekeeper
  • Keeps the event running on schedule. Supports speakers and facilitators in staying on time so the day flows smoothly.
• Comms / Promotion
  • Shares the event with the community. This might include social media, local outreach, partnerships, creating the event page, and managing ticketing.

Theme adapted from Just the Docs, used under the MIT License.